Privacy Policy

CPS Media Inc.

Last updated: March 11, 2026

CPS Media places great importance on the protection of personal information. This policy explains what information we collect, how it is used, and what measures we implement to ensure its protection.

By using our website or interacting with us in connection with our services or events, you accept the practices described in this policy.

This policy is established in accordance with the Act respecting the protection of personal information in the private sector (Quebec) and the requirements of Law 25.

1. What personal information may we collect?

We may collect certain personal information when you interact with us, for example when you:

• visit our website
• complete an online form
• subscribe to a newsletter
• participate in an event as an exhibitor, partner, or sponsor
• communicate with our team

Depending on the situation, the information collected may include:

Identification information

• first and last name
• email address
• telephone number

Professional information

• company or organization
• position or professional title
• sector of activity

Information related to our activities

• participation in an event
• interest in certain services or partnerships

We collect only the information necessary to carry out our activities.

2. What information is automatically collected when you visit our website?

When you browse our website, certain technical information may be collected automatically in order to understand how the site is used and to improve its operation.

This information may include:

• IP address
• type of device or browser used
• pages visited
• duration of the visit
• referral source of the visit

Our website may also use cookies or similar technologies in order to analyze site traffic and improve the user experience.

3. For what purposes do we use your information?

The personal information collected may be used in particular to:

• communicate with participants, exhibitors, partners, and sponsors
• respond to information requests
• administer our services and business relationships
• send professional communications or newsletters
• improve the organization of our events and services
• analyze the use of our website
• ensure the security of our systems

4. In what situations may your information be shared?

We share your personal information only when necessary to provide our services. Access to personal information is limited to members of the CPS Media team whose duties require such access.

We may share your personal information with certain external service providers, such as:

• event platforms
• newsletter distribution tools
• customer relationship management (CRM) systems
• web hosting services

In some cases, these providers may process information outside Quebec or Canada. When this occurs, we take the necessary measures to ensure adequate protection of the information.

We do not sell or rent your personal information.

5. How long do we retain your information?

We retain personal information only for the period necessary to achieve the purposes for which it was collected, in accordance with this privacy policy. In some cases, this information may be retained longer when required or permitted by law, particularly to comply with tax, accounting, or regulatory obligations.

6. What measures do we take to protect your information?

We implement reasonable measures to protect personal information against unauthorized access, loss, misuse, or disclosure.

These measures include in particular:

7. What happens in the event of a privacy incident?

If a privacy incident involving personal information occurs (unauthorized access, loss, use, or disclosure), we will take the necessary measures to limit the risks and protect the individuals concerned.

When required, we will inform:

• the Commission d’accès à l’information du Québec
• the individuals whose information is concerned

in accordance with legal obligations.

8. What are your rights regarding your personal information?

In accordance with applicable legislation, you may:

• request access to the information we hold about you
• request correction of inaccurate or incomplete information
• withdraw your consent to certain uses
• file a complaint regarding the management of your personal information

To exercise these rights, you may contact us using the contact information provided below.

9. What should you know about links to other websites?

Our website may contain links to external sites. CPS Media is not responsible for the privacy practices or the content of these sites.

We encourage you to review their privacy policies.

10. Can this policy be modified?

Yes. This policy may be updated to reflect changes in our practices or legal requirements.

The most recent version will always be available on our website.

11. How can you contact us?

For any questions regarding this policy or the handling of your personal information, you may contact the person responsible for the protection of personal information:

Roselyne Thibault
Email: rthibault [a] cpsmedia.ca
Phone: 450-227-8414

This privacy policy may be updated at any time. By continuing to use our services or our website after the publication of these changes, you accept the new terms. We encourage you to review this policy regularly to stay informed of updates.